Dedicated to sustainable development, Arup is a collective of advisors and experts working across 140 countries. Founded to be both
humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.
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We are looking for a Administration Assistant to join our Finance Team within Arup’s Milan Office.Your role:
The purpose of this role is to support and assist the team with various financial tasks within the organization.
This role has the following areas of focus:
- Recording and reconciling financial transactions, including accounts payable and accounts receivable
- Verifying the accuracy of invoices, expense claims, and other financial documents
- Maintaining accurate and up-to-date financial records in the accounting system
- Assisting in the preparation of monthly tax payments and compliance with tax regulations
- Supporting the month-end and year-end closing processes
- Assisting in financial audits and ensuring compliance with internal controls
- Conducting regular reconciliations of bank accounts and credit card statements
- Assisting in the analysis of financial data and preparing financial reports
- Collaborating with other departments to ensure accurate recording of financial transactions and resolve discrepancies
- Assisting in the development and implementation of financial procedures and policies
- Keeping up-to-date with accounting principles, regulations, and industry trends
Requirements:
- Fluency in both Italian and English
- Bachelor's degree in accounting, finance, or a related field
- Previous experience in accounting or finance roles is preferred
- Proficient in using accounting software and MS Excel
- Knowledge of Italian accounting principles and financial regulations
- Strong attention to detail and accuracy in record-keeping
- Excellent analytical and problem-solving skills
- Ability to work both independently and collaboratively in a team environment
- Effective communication skills, both verbal and written
- Strong organizational and time management skills to meet deadlines
- Ability to handle sensitive and confidential financial information
Rewards and Benefits
We offer a competitive salary at all levels and one of the best benefits packages in our sector.
Core benefits including flexible working arrangements are made available to support and safeguard your financial, physical, and mental wellbeing.
Shape your time with us
Our goal is to shape a better world. And to do that, we need to make Arup a phenomenal place to work for everyone. If we want to solve problems for people around the world, we must seek and attract the best people from the widest talent pool and create an environment that supports and includes them. We aim to encourage a culture where people can be themselves and be valued for their contribution. This includes people with disabilities, so please discuss any adjustments that you may require throughout the selection and assessment process with your recruitment contact.
At Arup, you'll be an encouraged member of the team with opportunities to participate in cultural and social events with the local community (e.g., as a STEM ambassador) or by joining one of our staff networks for women, culture, or LGBT+ people. You'll have access to a range of flexible working options – whether you're a parent, a career, a student, or have a busy lifestyle - we recognise it's not always easy to commit to standard working hours so if you're interested in flexible start and finish times, working from home or working part-time, please let us know when you apply, and we'll discuss how this could work in your role.
Join us in shaping a better world.
We are an Equal Employment Opportunity (EEO) employer and welcome all qualified applicants. You will receive fair and impartial consideration without regard to sex, race, religion, national origin, age, sexual orientation, disability, veteran status, genetic data, or other legally protected status. We recognise that not all disabilities are visible and will make reasonable adjustments to cater for diverse applicants in the selection and assessment process.
