Executive Assistant - Brussels [Belgium]

 

This role is a great opportunity if attention to detail and focus on quality are your strengths, we are looking for candidates who are flexible and able to work effectively in high-paced organization. You will have an opportunity to demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will be adapting procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Additionally, the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role.

Job responsibilities

• Perform an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders
• Provide high-level administrative support by periodically providing research, preparing reports, handling information requests
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings
• Train other administrative staff and provide administrative direction for the team of assistants within this business unit.

Required qualifications, capabilities and skills

• Desired experience - 3 years in an Executive Administrative Assistant role
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills, excellent telephone etiquette, superior oral and written communication skills
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Complete knowledge of internal network filing system
• Blackberry knowledge
• Good knowledge of Dutch language is a must

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

 

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